How do I get a WSIB clearance letter for my contractor?

You don't get the WSIB clearance letter - your contractor must provide it to you. This is a critical document that proves your contractor has valid workers' compensation coverage and no outstanding debts to WSIB, protecting you from potential liability if workers are injured on your Ottawa property.

What is a WSIB Clearance Certificate?

A WSIB clearance certificate confirms that your contractor is registered with the Workplace Safety and Insurance Board of Ontario, has paid all premiums, and has no outstanding amounts owing. Without this coverage, you could be held liable for workplace injuries that occur during your renovation project.

How to Verify Your Contractor's WSIB Status

Your contractor should provide you with a current WSIB clearance certificate before work begins. You can verify this independently by visiting wsib.ca and using their clearance certificate verification tool. You'll need the certificate number and the contractor's WSIB account number to confirm it's valid and current.

The certificate should show your contractor's business name exactly as it appears on your contract, and the clearance should be valid for the duration of your project. WSIB clearances are typically issued for specific time periods, so make sure the dates cover your entire renovation timeline.

Red Flags to Watch For

Be extremely cautious of any Ottawa contractor who cannot provide a WSIB clearance certificate. Some contractors may claim they're "independent" or "don't need WSIB," but Ontario law requires most construction businesses to carry WSIB coverage. Others might show you an expired certificate or one belonging to another company.

Never accept photocopied certificates or screenshots - always verify the clearance directly through WSIB's online system. Some contractors operating without proper coverage may offer significantly lower quotes, but this puts you at serious financial risk if someone gets hurt on your property.

Your Legal Protection

Under Ontario law, if your contractor doesn't have valid WSIB coverage and a worker is injured on your Ottawa property, you could be responsible for medical costs, lost wages, and other compensation. This liability can easily reach tens of thousands of dollars, far exceeding any savings from hiring an uninsured contractor.

Getting the Certificate

Simply ask your contractor: "Can you provide me with a current WSIB clearance certificate?" Any legitimate contractor in Ottawa will have this readily available and should provide it without hesitation. Make this request before signing any contract and verify it online at wsib.ca.

For questions about WSIB requirements or to verify a clearance certificate, contact WSIB directly at 1-800-387-0750. The City of Ottawa Building Code Services (613-580-2424) can also provide guidance on contractor requirements for permitted work.

Remember: a legitimate contractor will never hesitate to provide WSIB clearance - it's standard business practice and protects both of you.