How do I create a punch list for my contractor?

A punch list is a detailed document listing all incomplete or defective work items that need to be addressed before final payment - and in Ottawa, this becomes your key protection under Ontario's Construction Lien Act holdback requirements.

Creating an effective punch list is crucial for Ottawa homeowners because it directly ties into your legal right to hold back 10% of the contract value for 60 days after substantial completion. This holdback period gives you leverage to ensure all work meets Ontario Building Code standards and contract specifications.

When to Create Your Punch List

Start your punch list during the substantial completion walkthrough with your contractor. In Ottawa, this typically happens when the work is 97% complete and you can reasonably use the space for its intended purpose. Don't wait until you think everything is "done" - most contractors expect and plan for punch list items.

What to Include on Your Ottawa Punch List

Document everything that doesn't meet your contract specifications or Ontario Building Code requirements. This includes incomplete work (missing trim, unfinished paint touch-ups), defective items (doors that don't close properly, uneven tiles), code violations (improperly installed outlets, inadequate ventilation), and cleanup issues (debris, scratches on fixtures).

Take detailed photos of each item and be specific in your descriptions. Instead of writing "fix bathroom door," write "bathroom door doesn't latch properly - adjust strike plate and check alignment." Include the room location and be as precise as possible.

The Documentation Process

Walk through your project systematically, room by room. Use your original contract and any approved change orders as your checklist. If you had City of Ottawa building permits, reference the approved drawings to ensure work matches what was permitted. For electrical work, verify that all ESA inspections have passed and you've received your electrical safety certificate.

Create your list in writing (digital or paper) with three columns: item description, location, and completion status. Number each item for easy reference. Both you and your contractor should sign and date the punch list, with each party keeping a copy.

Ottawa-Specific Considerations

If your project required City of Ottawa permits, don't release final payment until you've received your occupancy permit or final inspection approval. Call 613-580-2424 to verify all required inspections are complete. For electrical work, ensure your contractor provides the ESA inspection certificate before removing items from your punch list.

Under Ontario's Construction Lien Act, you have the right to hold back 10% of the contract value for 60 days after substantial completion. Use this holdback period to ensure punch list items are properly completed. Don't release this holdback until every item is addressed to your satisfaction.

Setting Realistic Timelines

Give your contractor a reasonable timeline to complete punch list items - typically 2-4 weeks depending on the scope. Some items may require ordering parts or scheduling subcontractors. Be firm but fair, and document any delays that seem unreasonable.

Red Flags to Watch For

Be wary of contractors who refuse to create a punch list, claim everything is perfect as-is, or pressure you to release final payment immediately. A professional contractor expects punch lists and builds time for them into their schedule.

For complex projects or if you're uncomfortable doing the walkthrough alone, consider hiring an independent home inspector familiar with Ontario Building Code requirements. This typically costs $400-600 in Ottawa but can catch issues you might miss.

Remember, the punch list process protects both you and your contractor by clearly documenting what needs to be completed before the project is truly finished.