How do I compare quotes from different contractors?

When comparing contractor quotes in Ottawa, focus on more than just the bottom line price - look for detailed breakdowns, proper licensing verification, and clear project specifications to protect yourself from costly surprises.

The biggest mistake Ottawa homeowners make is choosing the lowest bid without understanding what they're actually getting. A proper quote comparison requires examining several key elements that can save you thousands and major headaches down the road.

Start with the basics of quote structure. Legitimate contractors provide detailed written estimates that break down materials, labor, permits, and timeline. Be immediately suspicious of quotes scribbled on napkins or verbal estimates - professional contractors in Ottawa know that detailed documentation protects both parties. Each quote should specify exact materials (brand names, model numbers, quantities), labor costs, permit fees, and cleanup responsibilities.

Verify licensing and insurance before comparing prices. Check each contractor's ESA license at esasafe.com if electrical work is involved, or TSSA certification at tssa.org for gas/HVAC work. Confirm their WSIB clearance certificate and liability insurance - any contractor who can't provide these immediately should be eliminated from consideration regardless of their price. Call the City of Ottawa Building Services at 613-580-2424 to verify they're familiar with local permit requirements.

Compare scope of work carefully. The cheapest quote often excludes critical elements that others include. Look for differences in prep work, cleanup, permit handling, material quality, and warranty coverage. One contractor might quote $15,000 for a bathroom renovation but exclude demolition, disposal, and permit fees that another includes for $18,000. The "cheaper" option could end up costing $22,000 once you add the missing pieces.

Examine the permit and inspection process. Reputable Ottawa contractors will handle permit applications through ottawa.ca/building and coordinate required inspections. If a quote doesn't mention permits for work that clearly requires them (electrical, plumbing, structural changes), that's a red flag. Permit costs in Ottawa typically range from $200-2000+ depending on project scope, and legitimate contractors factor these into their quotes.

Watch for payment schedule red flags. Ontario's Construction Lien Act requires 10% holdback for 60 days after substantial completion. Be suspicious of contractors demanding large upfront payments or full payment before completion. A typical payment schedule might be 10% down, progress payments tied to completion milestones, and final payment minus holdback upon completion.

Consider timeline and availability. A contractor available to start immediately when others are booked for months might indicate quality issues or lack of steady work. However, extremely long wait times aren't always better either. Ask about their current project load and how they handle delays or change orders.

Get references and verify recent work. Contact recent customers in Ottawa neighborhoods similar to yours. Ask about timeline adherence, cleanliness, communication, and whether they'd hire the contractor again. Drive by recent projects if possible - quality workmanship is visible from the street.

Document everything and ask questions. If specifications differ between quotes, ask contractors to clarify in writing. Understanding why prices vary helps you make informed decisions rather than just choosing the middle price and hoping for the best.

For help finding pre-verified contractors in Ottawa, check our directory at ottawaconstructionnetwork.com/directory where we've already confirmed licensing and insurance status.